Example: A board of directors meets quarterly. The chair would take up the motion immediately without reconsideration. The moving member may withdraw the motion from the floor. While a motion to adjourn is always a privileged motion, there is an exception which makes the motion to adjourn a main motion. There are two situations for moving to adjourn where the motion is a main motion:. In both of those situations, the motion to adjourn is a main motion that is debatable, amendable, and subject to subsidiary motions.
If the motion has been interrupted by intervening business, a member may renew it. So, what happens if the meeting adjourns and business is unfinished? The bylaws may state how this issue should be handled. If the body holds regular sessions at least quarterly and has an elected body, the unfinished business can resume at the next meeting. If the body does not have at least quarterly meetings, and the term of elected members is expiring, unfinished business dies, but can be reintroduced as new business at the next regular meeting.
Certain situations call for a break, or taking a recess, during a board meeting, such as time out for meals or counting ballots. Taking a recess also commonly occurs during conventions that are held over more than one day where there is a recess built into the programming. Fixing the time to adjourn and moving to adjourn take precedence over taking a recess. Rules that pertain to taking a recess include:. Example: A motion was made to recess at noon for lunch for an hour.
At the appropriate time, the chair announces that the assembly is in recess until 1 p. Business resumes after the recess as if no break had been taken. Raising a question of privilege has to do with the rights and privileges of the assembly or those of an individual member.
The three preceding questions take precedence over raising the question of privilege. Raising a question of privilege is used for situations where the comfort of the assembly needs to be addressed right away, such as heating, lighting, ventilation, or noise. Questions of privilege may also be brought to address concerns about the conduct of its officers or employees, to consider the presence of media at the meeting, or to question the accuracy of published reports.
Rules that pertain to raising questions of privilege include:. Example: A member of the media enters the media while a board member is putting a question on the table.
The journalist requests permission to videotape the meeting. A board member interrupts the member offering the question and requests a question of privilege. The member then asks if the journalist may videotape the meeting.
The chair asks the members if there are any objections. If there are none, he states that the videotaping may ensue. A call for the orders of the day is a means for a member to demand that the assembly conform to the scheduled order of business.
Calling for orders of the day is appropriate when the order of business is being varied, unless other privileged motions are pending. A chair who regularly announces business to be conducted in the proper order will prevent problems with other members calling for orders of the day during the meeting.
Rules for calling for orders of the day include:. Example: The orders of the day state that a fundraising event is to be discussed at 1 p. A member may move to extend time for the question on amending the bylaw for an additional 10 minutes. Orders of the day are categorized by general orders or special orders with special orders taking precedence over general orders. General orders specify the order not the time that business items, along with postponed items are addressed.
Rules that govern general orders include:. Member: Madam President, I rise to a question of privilege to make a motion. Member: I move that we go into executive session to discuss this issue. President: The chair rules that the question is one of privilege to be entertained immediately. Is there a second?
President: It is moved and seconded to go into executive session. Debate follows on whether to go into executive session; this motion is amendable. A vote is then taken. If the motion is adopted, those who are not members must leave and the meeting goes into a secret session. The minutes of this portion of the meeting can be approved only at an executive session.
Purpose: To take a short intermission and then resume business where the members left off. As a privileged motion, members make a motion to recess when other business is pending. All those in favor say "Aye. A recess is generally short in duration. Although it may last several hours, it is never longer than a day. Organizations do not take long recesses like the U.
If members want to take a longer recess, they should set an adjourned meeting. See the motion fix the time to which to adjourn , later in this chapter. Also see "Adjourned Meetings" in Chapter Note that it is also possible to recess when no business is pending. The motion to recess when no business is pending is an incidental main motion. The difference between this motion and recess as a privileged motion is that recess as an incidental main motion is debatable and the previous use of recess is not debatable.
Can't be reconsidered, but if the motion is not approved, members can make it again after some progress in the meeting. Result: It ends the meeting, and the business halts at the point where the members adjourned. If the members are in the middle of discussing a motion, this motion will come up at the next meeting under unfinished business and general orders. As a privileged motion one made when other motions are pending , adjourn takes precedence over all other motions, except the motion fix the time to which to adjourn.
If adopted, and before the chair announces the adjournment, members can rise to make announcements, give previous notice about a motion to be made at the next meeting, and make a motion to reconsider , to reconsider and enter on the minutes , or to fix the time to which to adjourn. If the meeting adjourns while business is pending, this business carries over to the next meeting and appears on the agenda under unfinished business and general orders.
For example:. President: It is moved and seconded that we adjourn. President: The noes have it, the motion is lost, and the meeting will not adjourn. Is there further business?
The motion to adjourn is not in order when the assembly is engaged in voting or verifying a vote, or before the chair announces the result of a vote.
However, if the assembly is taking a vote by ballot, the motion to adjourn is in order after the tellers have collected all the ballots and before the results are announced. Members can also make the above motions and announcements after the vote on adjourn is adopted but before the chair adjourns the meeting.
Purpose: To set a later time to continue this meeting before the next regular meeting. In parliamentary terminology, it sets the time for an adjourned meeting.
As a privileged motion, fix the time to which to adjourn is the highest-ranking motion. An adjourned meeting is a legal continuation of the present meeting. This motion never adjourns the present meeting; it sets the time and date for another meeting.
See Chapter 16 for information about an adjourned meeting. When no business is pending, the motion fix the time to which to adjourn is an incidental main motion. The difference between the motion as an incidental main motion and as a privileged motion is that, as an incidental main motion, it has all the characteristics of a main motion, which includes the right to debate.
To make the privileged motion, a member states:. Member: I move that when this meeting adjourns, it adjourn to meet tomorrow at 8 p. President: It is moved and seconded that when this meeting adjourns, it adjourn to meet tomorrow at 8 p. President: The noes have it, and the motion is lost. We won't have an adjourned meeting. Sometimes members want to set the time for the meeting to adjourn at the beginning of the meeting.
To do so, members can use the motion fix the time at which to adjourn. Students of parliamentary procedure must study carefully the difference between the following motion and the privileged motion fix the time to which to adjourn. Result: The members must adjourn at the time that they have set for adjournment.
When that time comes, the presiding officer must announce that the time for adjournment has arrived and then adjourn the meeting. If members want to continue the meeting at this point, they must move to suspend the rules in order to continue the meeting.
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